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Low
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Medium
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High
|
|
Scope/ Requirements
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- Well defined
- Follows existing policy standards
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- Complex requirements
- Goods or services that are new to the University
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- Not well defined
- Does not follow existing policy
- Pricing or cost-based on future volume/usage
|
|
Supplier
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- Existing supplier
- New supplier
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- Existing supplier
- New supplier
|
- Existing supplier
- New supplier
- Existing supplier with outdated contract
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Risk
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- Few/no risks to address:
- Items that do not require certification or declarations
- No IP will be created or exchanged.
- Items shipped within US
- Existing Agreement
- No changes to Notre Dame standard terms
- Items that are not hazardous
- Fixed price agreements
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- Some risks to address:
- Items requiring certifications or declarations.
- IP will be created or exchanged
- Items shipped outside US
- No agreement or expired agreement
- Cost reimbursable or Time and materials agreement
- Hazardous materials
- Changes to Notre Dame standard terms
- Emerging Technologies
- Work location outside US
- OIT INFOSEC review needed.
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- Multiple risks to address
- Access to PII (HIPPA or FERPA)
- Item failure could cause damage or harm.
- Work location outside the US
- Catastrophic event likely to occur
- Changes to IIA that relives supplier or contractor of any damages.
- Notre Dame required to issue a limited use license requirement of Notre Dame conceived ideas to the supplier.
- Hazardous materials deemed high risk by Risk Management
|
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Sourcing Method
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- Sole Source
- RFx to suppliers with well- defined scope
|
- RFx to suppliers with well- defined scope
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- RFx with multiple new suppliers
- Sole Source
|
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Approval Workflow
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- Low spend, few approvals
- Project is fully funded
|
- Multiple approvers
- Funding in approval
|
- High spend, multiple approvals
- Funding not approved
|
|
Negotiation
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- Procurement leads
- Supplier accepts all standard language; use Notre Dame template
- Current agreement in place
|
- Supplier accepts most standard language
- Use supplier’s template
- Standard pricing method
- Agreement is outdated
|
- End user has already negotiated
- Supplier does not accept standard language
- Use supplier’s template
- Non-standard pricing method
- No agreement in place
|
