Individual and Master Subcontract Plans
The University of Notre Dame is a Catholic academic community of higher learning, and in all dimensions of the University, Notre Dame pursues its objectives through the formation of an authentic human community graced by the Spirit of Christ. Here at Notre Dame we look to engage our mission not only with our diverse campus community which thrives on inclusion, but also our local, regional and national partners. Keeping with this spirit, it is the goal of this program to show our authentic human community actively taking steps to engage small and diverse businesses in our region and beyond. By engaging an expansive group of businesses in this way, the University is able to share the economic impact of our institutions contracting across diverse businesses and also benefit from the services and products of businesses we may not have engaged in the past.
The University endeavors to the consideration of small businesses participation for business opportunities.
Master Subcontracting Plan and Individual Subcontract Plan
The Small Business Subcontracting Program is based on Public Law 95-507, which was passed in 1978 to ensure that prime contractors further the goals of increasing participation of small businesses in federal procurement. Per Federal Acquisition Regulation (FAR) Subpart 19.7, any contractor receiving a contract for more than the simplified acquisition threshold (over $150,000) must agree in the contract that small business, veteran-owned small business (VOSB), service-disabled veteran-owned small business (SVOSB), Historically Utilized Business (HUBZone) small business, small disadvantaged business (SDB) and women-owned small business (WOSB) concerns will have the maximum practicable opportunity to participate in contract performance.
A master plan contains all the elements required by the clause at FAR 52.219-9, "Small Business Subcontracting Plan," except goals and may be incorporated into individual contracts, provided the master plan has been approved. The master plan does not refer to a specific project or contract. Additionally, the federal law requires a master subcontracting plan to detail how the federal funds recipient will encourage small business use – this plan contains no goals or percentages.
Master plans shall be effective for a three-year period after approval by the administrative contracting officer; however, it is incumbent upon contractors to maintain and update master plans. Changes required to update master plans are not effective until approved by the administrative contracting officer. A master plan shall apply to that contract throughout the life of the contract.
The University of Notre Dame has drafted a Master Subcontracting Plan and is available for review by cognizant federal awarding agencies upon request.
Individual Subcontracting Plan
This Individual Subcontracting Plan covers the entire contract period (including option periods), applies to the specific contract, and has goals that are based on the offeror's planned subcontracting in support of the specific contract.
Federal law mandates that all federal contracts in excess of $700,000 must have an approved Individual Subcontracting Plan in place (ref FAR 52.219-9). Such plans set percentage and dollar goals for subcontracts to be awarded to small businesses, small disadvantaged businesses, small woman-owned businesses and small businesses located in Historically Underutilized Business Zones (HUBzones).
When competing for federal contracts in excess of $700,000 only the goals for that particular contract need be established and approved by the awarding federal sponsor (Individual Subcontracting Plan). This is achieved by completing and attaching an individual subcontract plan that have been determined for each specific contract. The plan shall be included in and made a part of the resultant contract.
Principal Investigators (PI) need to work with Notre Dame Research Administration and Procurement Services completing an individual subcontract plan based upon the proposed project budget determining appropriate percentage goals for use of small or minority owned businesses. A template Individual Subcontracting Plan can be found here.
Please provide as much time for this activity as possible.
The final individual subcontract plan will be endorsed by an Authorized Official of Procurement after approval by PI. Notre Dame Research Administration will ensure that the signed plan is included in the proposal or award package and sent to the appropriate sponsor.
The required semi-annual/annual reporting is the responsibility of Procurement Services and RSPA, who will reach out to Notre Dame Research Administration and PI for assistance on their specific contract.
Questions about the Individual Subcontract Plan and when to use it should be addressed to your assigned Procurement Specialist or Procurement Services at 574-631-4289.